The Fonts presets section allows you to manage the existing default presets or add new ones. These presets let you define how and what fonts should be embedded in the resulting PDF. Embedding fonts ensures that the resulting PDF file has the same look and feel as the original document. This application supports Type1, TrueType and OpenType fonts. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it.
Manage presets
New
This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save button, if you click on Cancel or select a different preset the current one will be discarded.
Copy
This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy. Unlike the New option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it.
Delete
Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application.
Browse
You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about.
Presets List
When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files.
However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public:
- Private presets. A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles.
- Public presets. Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers.
This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type.
Default Presets
The default font presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section.
Do not embed fonts
If you use this default font preset, the PDF will be created without embedding any standard Latin fonts in it (but it will embed the subsets of non-standard Latin characters, i.e. Chinese characters). This means that if the recipient of the PDF doesn't have the fonts used in the document on his system, the PDF will be shown using a substitute font. This preset is intended to be used when sending PDF documents for reviewing or loading them on the web, where a small file size is more important than how the PDF looks on the recipient's system.
Embed used font subsets
If you use this default font preset, the resulting PDF will have all used font subsets embedded in it (even the fonts that are protected). This means that even if the recipient of the PDF doesn't have the fonts used in the document on his system, the PDF will still be shown using the original fonts used when creating it. This preset is intended to be used when sending PDF documents for printing, where how it looks for the recipient is more important than a larger resulting size.
Embed used fonts
If you use this default font preset, the resulting PDF will have all used fonts embedded in it. When possible you should use the Embed used font subsets option as that only embeds the used character from a font family, not all of it. Embedding the entire font family increases the size of the resulting PDF.
Fonts
Name
You can type a name for the default preset you are editing/creating.
Description
Add a description for the default preset you are creating/editing.
Author
Optionally you can set the author for this default preset.
Private preset
When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox.
Embed all used fonts
You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box. This will generate bigger PDF files, so this setting is not recommended, unless you have to open the generated PDF files on a computer that does not have all used fonts installed.
Embed font subsets
You can choose to embed only subsets of font files by checking the Embed Font Subsets check box. This will generate smaller PDF files, so this setting is enabled by default. When using characters that are not in the standard Latin character set (eastern European character set, Japanese, Chinese, Korean or other character sets) the font subset is included in the PDF file, no matter if the font subsets checkbox is set or not, because otherwise these characters will not be included in the generated PDF files.
Force embedding of protected fonts
You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box. However, there are some commercial fonts that have restrictions regarding embedding, so if you have the right to embed and distribute those fonts with your PDF check this option and those fonts will be embedded, in spite of the restrictions.
Available fonts
The available fonts list shows all TrueType, OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists. You can select multiple items from the list and move them using the right arrow button from the form.
Always embed fonts
Once checked, this option will allow you to embed all fonts from the list below into the PDF file. The list can be filled from the Available fonts list using the right arrow button. You can select multiple items from the list and remove them using the left arrow button from the form.
Never embed fonts
Once checked, this option will prevent embedding of the fonts from the list below into the PDF file. The list can be filled from the Available fonts list using the right arrow button. You can select multiple items from the list and remove them using the left arrow button from the form. By default, the Arial, Courier and Times New Roman fonts are in the Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file.
Don't embed
You can choose individual fonts that you don't want to embed in the resulting document. This reduces the size of the resulting PDF, however if the recipient of the document doesn't have the same fonts as the ones in the document then font substitution will occur.
Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic.